Executive transport in Cape Town is best handled as one arrangement for the whole visit: a chauffeur-driven vehicle and the same driver from the arrivals hall to the departure gate, with a named person at the chauffeur service who holds the programme and takes the changes. The executive should never have to think about how they get anywhere, and the person hosting them should never have to make a phone call to fix it.
If you are the one hosting, the transport reflects on you. A chief executive left waiting in arrivals, or bundled into the wrong car after a dinner, is a small thing that is remembered. The guide below follows the visit in order.
Before the executive arrives
Most of the work happens in the week before. Gather the following and send it to the concierge in one message:
- Flight numbers in and out, and whether the arrival is international.
- Hotel, and whether the executive prefers the main entrance or a quieter one.
- The draft programme, with addresses and contact names for each meeting.
- Who travels with the executive: an assistant, a security adviser, a spouse.
- Preferences that matter: seat, temperature, a quiet drive, a language.
- Any child seats, for a family visit, with the children's ages.
The evening before the arrival, the driver's name, photo and direct number are sent to you, to the executive's assistant, or to the executive, as you prefer. A German, French or Mandarin-speaking chauffeur can be arranged on request, which matters more than people expect on a long drive to the Winelands.
The guide on what to send your chauffeur before you land has a fuller checklist.
The arrival
The driver tracks the flight and waits in the arrivals hall at Cape Town International with a name board. If you would rather the executive's name is not displayed, say so when you book and agree with the concierge what the board should show. The first 60 minutes after actual touchdown are included, which covers passport control on an international arrival.
From there, the driver takes the luggage and walks the party to the vehicle. Cape Town International is about 20 km from the city centre, about 20 to 25 minutes outside peak traffic. The V&A Waterfront is about 23 km, Camps Bay about 27 km, and Stellenbosch about 35 km, each about 25 to 35 minutes off peak.
Executive transport in Cape Town on meeting days
On meeting days, hourly hire is usually the right booking. A full day is ten hours and 250 km, and a half day five hours and 100 km inside the metro. The driver stays with the vehicle near each meeting and is ready when messaged. A change in the programme is one message to the concierge.
Every West Landau vehicle carries Wi-Fi, chilled water and privacy glass. For one executive and an assistant, a 2025 Hyundai Palisade Elite is the usual choice. For a small delegation, a 2025 Hyundai Staria Luxury seats eight. If the visit includes several meeting days, a multi-day booking keeps one dedicated driver for the whole booking, at a discounted daily rate.
For a programme of investor meetings across the city, see running an investor roadshow in Cape Town.
Evenings and dinners
Evenings need as much planning as the days. A dinner in Constantia, a table on the Atlantic Seaboard or a function in the Winelands means a drive back late at night. Keep the vehicle for the evening, or agree a collection time in advance and tell the driver if it moves.
The concierge can book restaurant tables if you want one less task. Venue parking, like entrance fees and tastings, is for the client's account unless it is on the quote.
The free day
Visitors who come a long way often stay a day longer than the meetings. The usual choices are the Winelands, Cape Point or the Whale Route to Hermanus, all of which fit in a full day of ten hours and 250 km. On curated days, the concierge builds the itinerary and a CATHSSETA-accredited tour guide is included. Tables, tastings and tee times can be booked as well.
A tasting day is also where a driver is not optional. Why a wine tasting day needs a driver explains the law and the practicalities. For the Stellenbosch option in detail, see a Stellenbosch wine tour with a private driver.
Discretion and safety
Senior visitors value quiet more than ceremony. West Landau vehicles are detailed between every hire and have privacy glass. The driver matters as much: whoever drives an executive should not discuss the passenger or the programme, and what is said in the back stays there.
Cape Town's own safety advice for visitors is practical: do not carry large sums of cash, do not leave belongings unattended, and avoid deserted or dark places at night. A driver who waits with the vehicle and drops at the door covers most of that without fuss. If your company has formal travel risk policies, duty of care for visiting staff sets out what to ask. For general visitor advice, see getting around Cape Town safely.
Common questions
Can the booking be made by an assistant abroad?
Yes. Bookings can be made by an assistant or a host, by the availability form or by WhatsApp. The concierge replies within the hour during business hours, every day from 07:00 to 21:00.
Can the same driver stay for the whole visit?
Yes. Multi-day bookings keep one dedicated driver per vehicle for the whole booking.
What if the executive's flight is cancelled?
The transfer moves to the new arrival at no charge, subject to availability. An airline cancellation is never treated as a cancellation by you.
Can our company be invoiced?
Corporate and multi-day clients can be invoiced monthly on account by arrangement. Other bookings are confirmed on full payment by EFT.
To get a quote, send the concierge the flights, the hotel, the draft programme and who is travelling. The reply is a written quote with a booking reference. The corporate chauffeur page has the fleet and day rates.