Roadshow transport in Cape Town works when one vehicle and one driver stay with the management team from the first meeting to the airport, and when the meeting schedule is built around real drive times rather than map distances. Cape Town's investment community is spread across several business districts, so the schedule, the buffers and the driver matter as much as the meetings themselves.
A roadshow is unforgiving. A chief executive who arrives twenty minutes late to a portfolio manager does not get the meeting back, and a team that spends the day hunting for cars arrives flustered. This guide covers how to set it up.
Why roadshow transport in Cape Town needs a plan
Fund managers, banks and advisers in Cape Town are not in one street. The main business districts include the CBD and Foreshore, the V&A Waterfront, Century City and the Southern Suburbs around Claremont and Newlands, and some offices sit outside all of them. A day of six meetings can involve four or five legs across the city.
The legs are short on paper and longer in practice. The N1 and N2 are busiest on weekday mornings and late afternoons, and TomTom's 2025 Traffic Index found that a 10 km trip in Cape Town takes about 26 minutes in the morning rush and about 29 minutes in the evening rush, with weekday 17:00 the most congested hour. A schedule that assumes fifteen minutes between offices will fail by lunchtime. See Cape Town traffic peak hours for how to plan around it.
Building the schedule around the driving
The person arranging the meetings usually has the most influence over how the day goes. A few habits help:
- Cluster by area. Put the Waterfront meetings together, the Southern Suburbs meetings together, and cross the city once rather than three times.
- Allow a real buffer. Thirty minutes between meetings in different areas is a sensible minimum during the day. Allow more around 08:00 and from 16:00.
- Put the far meeting at the quiet hour. A meeting at Century City or in Stellenbosch is better placed mid-morning or early afternoon than at 17:00.
- Send the addresses early. The concierge and driver want the full schedule, with the building, the floor, the parking or drop-off arrangement and a contact name for each meeting.
- Leave a gap for the unexpected. One empty slot in the afternoon absorbs a meeting that overruns.
The driver works from that run sheet. When a meeting moves, one message to the concierge updates the plan, and the driver adjusts the route.
The vehicle between meetings
On a roadshow the vehicle is the only private room the team has all day. That is where the chief financial officer reviews the next investor's holdings, the investor relations lead takes a call, and the team agrees what was said in the last meeting.
Every West Landau vehicle has Wi-Fi, chilled water and privacy glass. A Hyundai Palisade Elite seats six passengers and suits a management team of two to four with their bags and a banker. A Hyundai Staria Luxury seats eight and gives more room to spread out papers, or carries a larger team. Both are 2025 models. If the team has more than eight people, two vehicles run together, one driver each, quoted as one booking.
Discretion is part of the job. Whoever drives your team should not discuss the meetings or repeat names, and should wait with the vehicle rather than in the lobby.
One driver for the whole roadshow
A roadshow should not be a series of separate bookings. A multi-day booking keeps one dedicated driver per vehicle for the whole programme, at a discounted daily rate. By the second morning the driver knows which hotel entrance to use, who sits where, and how long the chief executive takes to leave a meeting.
A full day is ten hours and 250 km, which covers a heavy day in the metro with room for a Stellenbosch meeting. A half day is five hours and 100 km inside the metro. Time or distance beyond that is billed at the rates on the quote. For the logic of hourly hire against single transfers, see point-to-point or hourly chauffeur, and for longer visits, a private driver for several days in the Cape.
Airport legs, and the other cities
Most roadshows arrive from Johannesburg or abroad and leave the same way. The driver tracks the inbound flight, waits in the arrivals hall with a name board, and the first 60 minutes after actual touchdown are included. Cape Town International is about 20 km from the city centre, about 20 to 25 minutes outside peak traffic. On the final day, the driver takes the team from the last meeting to departures, so plan that last meeting with enough time for the afternoon traffic.
West Landau is based in Cape Town. If the roadshow continues in Johannesburg or another city, book transport there with an operator based in that city.
Common questions
How many meetings can we fit into a day?
In one area, with short walks between offices, six or seven is possible. Across the city, four or five with proper buffers is more realistic, and the meetings will start on time.
Can the driver wait outside each meeting?
Yes. On hourly hire the driver stays with the vehicle near each address and is ready when you message. Venue parking is for the client's account unless it is itemised on the quote.
Can the company be invoiced?
Corporate and multi-day clients can be invoiced monthly on account by arrangement. Other bookings are confirmed on full payment by EFT before the roadshow.
What if a day is cancelled?
On multi-day bookings the cancellation windows apply to each day: free more than 48 hours before pickup, 50% retained within 48 hours, 100% within 24 hours or for a no-show.
For a quote, send the concierge the dates, the flights, the hotel, the number of people and a draft meeting schedule with addresses. The reply is a written quote and a booking reference. The fleet and day rates are on the corporate chauffeur page, and hosting a visiting executive covers the evenings and the day off.